Privacy policy.

Last Updated: [Date]

1. Introduction

Welcome to https://www.paymentprompt.com (the “Site”). This Privacy Policy is located at https://www.paymentprompt.com/privacy and describes how NAME Inc. (“Company,” “we,” “us,” or “our”) collects, uses, and discloses personal information when you use our services. By accessing or using the Site or Services, you agree to the terms of this Privacy Policy.

2. Scope of this Privacy Policy

This Privacy Policy applies to personal information collected on the Site and through our invoice tracking solutions (“Services”). Our Services are intended for businesses. We operate under the laws of the State of New York.

3. Information We Collect

  1. Information Provided by Customers
    When you (or your authorized users) share invoice details with us, we may collect or process information contained in those communications. This information may include client names, company names, addresses, dollar amounts invoiced, banking information included on invoices, phone numbers, or other details relevant to tracking invoices.

  2. Cookies and Website Analytics
    We use basic cookies (e.g., Google Analytics or Google Web Insights) to understand how users interact with our Site. These cookies may collect information such as IP addresses, browser types, operating systems, and the pages visited.

  3. Third-Party AI Service
    We may send invoice information to a third-party AI service for automated processing, such as parsing invoice data or extracting relevant fields for our tracking system.

  4. Additional Information
    We may also collect your name, email address, or other contact information if you communicate with us (e.g., through the Site or direct email).

4. How We Use Your Information

We use the information collected to:

  • Provide, maintain, and improve our Services.

  • Track payment status on behalf of our customers.

  • Communicate with customers regarding our Services, updates, or inquiries.

  • Ensure the proper functioning and security of our Site.

  • Analyze and understand how users interact with our Site for business and marketing purposes.

5. How We Share Your Information

  1. Service Providers
    We share certain data (such as invoice details) with third-party service providers, including an AI provider, cloud hosting providers, and analytics services. These providers are contractually obligated to protect your information.

  2. Legal Compliance and Protection
    We may disclose information if required to do so by law or if we believe such action is necessary to comply with legal obligations or protect our rights.

  3. Business Transfers
    In the event that our business undergoes a merger, acquisition, reorganization, or other corporate transaction (including bankruptcy or the sale of all or substantially all of our assets), your information may be transferred as part of that transaction, subject to the terms and protections outlined in this Privacy Policy or as otherwise required by law.

6. Data Retention

We retain personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy or as required by law. This may include retaining invoice records until they are paid, plus an additional period for archiving or compliance.

7. Data Security

We implement reasonable administrative, technical, and physical safeguards to protect your personal information. While we strive to protect user information, no security system is infallible, and we cannot guarantee the security of your data.

8. Children’s Privacy

Our Site and Services are not directed to individuals under the age of 13. We do not knowingly collect personal information from anyone under 13. If you become aware that a child has provided us with personal information without parental consent, please contact us so we can remove such information.

9. Your Rights and Choices

Depending on your jurisdiction, you may have rights regarding your personal information (e.g., access, correction, deletion). Please contact us using the information below to exercise any applicable rights.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be effective upon posting of the revised Privacy Policy. We encourage you to review this page periodically for the latest information.

11. Contact Us

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at:
NAME Inc.
ADDRESS
Email: CONTACT INFO.